Take control of your team scheduling and payroll — in one spreadsheet.
Built specifically for spa, wellness and hospitality operations, this fully formula-driven Excel template handles everything from weekly shift assignments to annual wage projections. No macros, no complicated setup. Just open, customise and go.
WHAT'S INCLUDED (9 TABS):
— 12-Week Rotating Rota: Assign AM, PM, Mid, Weekend and custom shifts across your full team. Mon–Sun coverage with automatic shift and hour totals.
— Automated Wage Tracker: Weekly, monthly and annual payroll calculated instantly. Tracks shift pay, leave pay and agency costs per employee.
— Employee Setup Hub: Staff directory with roles, departments, hourly rates, contract hours, experience level and active status.
— Configurable Assumptions: Set your own shift times, departments, pay rates (with experienced/inexperienced tiers), leave types, operating hours and currency. Change one input — everything updates.
— Department Summaries: Labour costs broken down by Treatment, Front of House, Spa Operations, Fitness and Spa Attendants.
— Example Rota: A fully populated 12-week example with 19 staff members so you can see exactly how it works before customising.
— Glossary & How-To Guide: Clear definitions and step-by-step instructions so anyone on your team can pick it up immediately.
— Rota Q&A Best Practices: Built-in scheduling guidance covering leave transitions, fair shift rotation, consecutive days off and weekend equity.
PERFECT FOR:
Spa Managers · Wellness Centre Operators · Hotel Spa Directors · Day Spa Teams · Fitness & Leisure Managers
HOW IT WORKS:
1. Set your assumptions (shifts, rates, departments, currency)
2. Add your team to the Employee Setup tab
3. Assign shifts on the Weekly Rota
4. Review your wage costs — updated automatically
DETAILS:
— Format: .xlsx (Microsoft Excel)
— Compatible with Excel and Google Sheets
— Works on Mac and PC
— No macros required
— Instant digital download
Designed by a spa operations consultant with 30 years of industry experience.
Take control of your team scheduling and payroll — in one spreadsheet.
Built specifically for spa, wellness and hospitality operations, this fully formula-driven Excel template handles everything from weekly shift assignments to annual wage projections. No macros, no complicated setup. Just open, customise and go.
WHAT'S INCLUDED (9 TABS):
— 12-Week Rotating Rota: Assign AM, PM, Mid, Weekend and custom shifts across your full team. Mon–Sun coverage with automatic shift and hour totals.
— Automated Wage Tracker: Weekly, monthly and annual payroll calculated instantly. Tracks shift pay, leave pay and agency costs per employee.
— Employee Setup Hub: Staff directory with roles, departments, hourly rates, contract hours, experience level and active status.
— Configurable Assumptions: Set your own shift times, departments, pay rates (with experienced/inexperienced tiers), leave types, operating hours and currency. Change one input — everything updates.
— Department Summaries: Labour costs broken down by Treatment, Front of House, Spa Operations, Fitness and Spa Attendants.
— Example Rota: A fully populated 12-week example with 19 staff members so you can see exactly how it works before customising.
— Glossary & How-To Guide: Clear definitions and step-by-step instructions so anyone on your team can pick it up immediately.
— Rota Q&A Best Practices: Built-in scheduling guidance covering leave transitions, fair shift rotation, consecutive days off and weekend equity.
PERFECT FOR:
Spa Managers · Wellness Centre Operators · Hotel Spa Directors · Day Spa Teams · Fitness & Leisure Managers
HOW IT WORKS:
1. Set your assumptions (shifts, rates, departments, currency)
2. Add your team to the Employee Setup tab
3. Assign shifts on the Weekly Rota
4. Review your wage costs — updated automatically
DETAILS:
— Format: .xlsx (Microsoft Excel)
— Compatible with Excel and Google Sheets
— Works on Mac and PC
— No macros required
— Instant digital download
Designed by a spa operations consultant with 30 years of industry experience.